We take the protection of your personal data very seriously. We process personal data gathered when visiting our websites in compliance with applicable data protection legislation. We neither publish your data nor transmit them to third parties on an unauthorized basis.
In the following section, we explain which data we record when you visit one of our websites, and exactly how they are utilized:
A. General information
1. Scope of data processing
As a matter of principle, we gather and utilize users‘ personal data only to the extent required to ensure the functioning of our website and of our contents and services. The gathering and utilization of our users‘ personal data normally occurs after users have granted their consent. An exception occurs where data processing is legally permitted.
2. Legal basis of data processing
To the extent that permission of the affected individual is obtained for the processing of personal data, Article 6 (1) lit. a of the EU General Data Protection Regulation (GDPR) serves as the legal basis.
In the processing of personal data to fulfil a contract whose contractual party is the individual affected, Article 6 (1) lit. b GDPR serves as the legal basis. This also applies to processing required to implement pre-contractual measures.
If processing is required to safeguard the justified interest of the MPG or a third party and the interests, basic rights and basic freedoms of the affected individual do not outweigh the first-mentioned interest, Article 6 (1) lit. f GDPR serves as the basis for such processing.
3. Data deletion and storage duration
The affected individual’s personal data are deleted or blocked as soon as the purpose of the storage ceases to apply. Storage can also occur if provided for by European or national legislators in EU regulations, acts or other legislation to which the MPG is subject. A blocking or deletion of data then occurs only if a storage period prescribed by one of the aforementioned norms expires, unless a necessity exists in relation to the further storage of the data for the arrangement of a contract or the fulfilment of a contract.
4. Contact details of the individuals responsible
The entity responsible in the meaning of the General Data Protection Regulation and other national data protection acts as well as other data protection legislation is the
InAdVent Ltd.
Palaipafou Ave, Paradise Garden 2, Block 4, MEZ 7
8041 Paphos, Cyprus
Phone: +357-99-149805
eMail: ih@inadvent.eu
5. Data Protection Officer’s contact details
The Data Protection Officer at the entity responsible is
Ingo HarzheimIngo Harzheim
B. Provision of the website and creation of log files
Each time you visit our website, our service and applications automatically record data and information from the computer system of the visiting computer.
The following data are gathered temporarily:
– Your IP address
– Date and time of your access to the website
– Address of the page visited
– Address of the previously visited website (referrer)
– Name and version of your browser/operating system (if transmitted)
These data are stored in our systems‘ log files. These data are not stored together with the user’s other personal data.
The legal basis for the temporary saving of data and log files is Article 6 (1) lit. f GDPR. Storage occurs in log files in order to ensure the website’s functionality. The data also help us optimize the websites, eliminate malfunctions and ensure our IT system security. Our justified interest in data processing pursuant to Article 6 (1) lit. f GDPR also lies in such purposes.
The data are deleted as soon as they are no longer required to achieve the purpose for which they were gathered. If data are gathered for the provision of the website, this is the case if the respective visit is ended. In the instance that data are stored in log files, this is the case after seven days at the latest. Storage above and beyond this period is possible. In this case, the users‘ IP addresses are deleted or removed so they can no longer be allocated to the visiting client.
The recording of data for the provision of the website and the storage of data in log files is essential to operate the website. As a consequence, users do not have an option to revoke such data recording.
C. Web analysis
For the statistical data recording of utilization behaviour, we deploy the Matomo web analysis program (formerly: Piwik), which utilizes cookies and JavaScript to collect various information on your computer and transmit it to us automatically. Each time you visit our websites, our system records the following data and information from the visiting computer’s computer system:
– IP address, anonymized by shortening
– Two cookies to differentiate different visitors (pk_id and pk_sess)
– Previously visited URL (referrer), if communicated by the browser
– Name and version of the operating system
– Name, version and language setting of the browser
Additionally, if JavaScript is activated:
– URLs visited on this website
– Times at which pages are visited
– Type of HTML queries
– Screen resolution and colour depth
– Formats and techniques supported by the browser (e.g. cookies, Java, Flash, PDF, WindowsMedia, QuickTime, RealPlayer, Director, SilverLight, Google Gears)
Data are stored and evaluated exclusively on a central server operated by MPG. Along with the central www.mpg.de website, it is utilized by most Max Planck institutes and many of the project websites allocated to MPG.
The legal basis for the processing of users‘ personal data is Article 6 (1) lit. f GDPR. Processing of users‘ personal data enables us to analyze our users‘ utilization behaviour. The evaluation of the data we obtain enables us to aggregate information about the utilization of our websites‘ individual components. This helps us constantly improve our websites and their user-friendliness. Our justified interest in data processing pursuant to Article 6 (1) lit. f GDPR also lies in such purposes. The anonymization of the IP address sufficiently takes into consideration users‘ interest in the protection of their personal data.
The data are deleted after the formation of the conclusive annual sums for access statistics.
It goes without saying that you are able to revoke data gathering. You have the following independent possibilities to revoke data recording by the central server:
In your browser, activate the do-not-track or do-not-follow settings. If these settings are active, our central server will not store any data relating to you. Important: The do-not-track instruction generally applies only for the device and browser in which you activate the setting. If you utilize several devices/browsers, you will need to separately activate do-not-track in all relevant locations.
These data are not stored together with the user’s other personal data.
D. Utilization of cookies
Our website utilizes cookies. Cookies are text files stored in the Internet browser or by the Internet browser on the user’s computer system. If a user visits a website, a cookie can be stored on the user’s operating system. This cookie contains a sequence of characters enabling the browser to be clearly identified when visiting the website again.
We also utilize cookies on our website to enable users‘ utilization behaviour to be analyzed. For more information on this topic, please refer to the information provided under C.
E. Newsletter
On our website, there is an option to subscribe to a newsletter free of charge. When registering for the newsletter, data from the data entry form are transmitted to us. These are generally your email address, family name and first name. We inform you about the specific processing of the data and we obtain your consent as part of the registration procedure. Reference is also made to this data-protection statement. The data are utilized exclusively to send the newsletter.
The legal basis for the processing of data after registration for the newsletter by the user is the user’s consent pursuant to Article 6 (1) lit. a GDPR. The gathering of data serves to deliver the newsletter. The data are deleted as soon as they are no longer required for the purpose for which they were gathered. Accordingly, the user’s email address is stored for as long as the newsletter subscription is active. The respective user can terminate the newsletter subscription at any time.
F. Google Maps
This website uses Google Maps to display a map. Google Maps is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
By using this website you confirm that in this regard you are in agreement with the recording, processing and use of your automatically collected data by Google, one of its representatives, or third-party suppliers.
The terms of use for Google Maps can be found at Google Maps Terms of Service. For full details visit the Google’s Privacy & Terms.
G. Registration
On our websites, we offer users the option to register, entailing the entry of personal data in a data entry form. We generally gather your email address, family name and first name. We inform you about the specific processing of the data and we obtain your consent as part of the registration procedure. Reference is also made to this data protection statement.
The legal basis for the processing of data is the user’s consent pursuant to Article 6 (1) lit. a GDPR. If registration serves to fulfil a contract whose contractual party is the user or to implement pre-contractual measures, the additional legal basis for the processing of data is Article 6 (1) lit. b GDPR. Registering the user is necessary to provide certain contents and services on our website or to fulfil a contract with the user or to implement pre-contractual measures. The data are deleted as soon as they are no longer required to achieve the purpose for which they were gathered. This is the case for data gathered during the registration process if registration is cancelled or modified on our websites. For the registration process to fulfil a contract or to implement pre-contractual measures, this is the case if the data are no longer required to fulfil the contract. After the contract ends, it may be necessary to continue to store the contractual partner’s personal data in order to fulfil contractual or statutory obligations.
As a user, you can cancel the registration at any time. You can have the data saved in connection with yourself modified at any time. The procedure is described in more detail in the specific registration procedure. If the data are required to fulfil a contract or to implement pre-contractual measures, early deletion of the data is possible only to the extent that no contractual or statutory obligations prevent such deletion.
H. Data transmission
The management and storage of your personal information occurs in the case of selected services:
– Newsletter (section E)
– Registering for the Newsletter subscription management (section G)
Your personal data will only be conveyed to state institutions and authorities in legally essential cases or for criminal prosecution based on attacks on our network infrastructure. The data are not transmitted to third parties for other purposes.
I. Rights of individuals affected
As an individual whose personal data are gathered as part of the aforementioned services, you have, in principle, the following rights, to the extent that no legal exceptions are applicable in individual cases:
– Information (Article 15 GDPR)
– Correction (Article 16 GDPR)
– Deletion (Article 17 (1) GDPR)
– Restriction of processing (Article 18 GDPR)
– Data transmission (Article 20 GDPR)
– Revocation of processing (Article 21 GDPR)
– Revocation of consent (Article 7 (3) GDPR)
– Right to complain to the regulator (Article 77 GDPR). For the MPG, this is the Bavarian Data Protection Authority (BayLDA), Postbox 606, 91511 Ansbach.
Purposes of data processing
The data entered on our websites on social media platforms such as comments, questions, videos, images, likes, public messages, job preferences and selection etc. are published by the provider of the social media platform and only used or processed by us for the purposes listed below. We reserve the right to delete contents, where necessary. If applicable, we will share our contents on our website, if this is a function of the website and communicate with you via the website.
The websites provided by us contain links to our other company sites on social media platforms. You can identify links to the websites of the social media platforms e.g. by the respective company logo. If you follow this link, you can reach our company sites on the respective social media platforms. When you click on a link to a social media platform, a connection is established with the servers of the social media platform. This informs us that you have visited our website. In addition, further data is transmitted to the providers of the social media platform. These are, for example:
– Address of the website with the activated link
– Data and time of the website access and activation of the link
– Information about the browser and operating system used
– IP address
Statistical evaluations
Information processing is intended to allow us as the provider of the social media website to receive statistics (so-called page insights data) which the provider of the social media platform makes available based on the visits to our website. For example, it enables us to gain knowledge about the profiles of the visitor who like our website or use the applications on our website, so that we can provide them with more relevant contents and develop functions which may be of greater interest to them.
In order for us to better understand how to use our website to better reach our interested users, the recorded information is also subjected to demographic and geographical analyses which are then made available to us. We can use this information in order to offer targeted interest-based contents without obtaining direct knowledge of the visitor’s identity. Where visitors use social media platforms on several devices, the recording and analysis can also be implemented across several devices, if these are registered users who are logged into their profiles.
The created visitors’ statistics are transmitted exclusively in an anonymized format. We do not have any access to the underlying data.